Terms and Conditions
Please take time to read and understand the Terms & Conditions detailed below before booking your retreat. If you decide to book a trip with Azul Yoga Retreats, then you will be required to confirm your agreement to these Traveler Terms & Conditions as part of the online booking process.
1. Your Booking is a Contract
You will be deemed to have agreed to these Traveler Terms & Conditions. Your booking will constitute a legally binding contract between you and us. (Note: If you book a trip for multiple people traveling together, then all travelers in that booking will be deemed to have read and agreed to the Terms & Conditions, and to be parties to this Agreement.)
2. Deposit/ Final Payment
In order to confirm your booking with us, you will be required to the full amount at the time of your registration. We have a non-refundable 700$ policy. If you register without completing the payment, we will deem your registration as invalid.
3. Passport, Visas and Other Travel Documents
For trips outside the U.S. (or your home country, if you are not a U.S. citizen), you must carry a valid passport and have obtained all other required travel documents (visas, permits, certificates etc.) for the country(ies) you will visit during your trip. For many countries, your passport must be valid for at least 6 months beyond the duration of the trip; please make sure to research the applicable passport requirements for each country you plan to visit.
It is your responsibility to ensure that you are in possession of all such required travel documents for your trip. We are not responsible if you are refused entry to a country because you lack the correct travel documents.
4. Your Details
For us to confirm your booking, you must provide us with certain personal information, if requested by us, no later than the date on which you pay the balance of the trip price. The precise information may vary from trip to trip, but the types of information we may require include, by way of example:
Full name (as it appears on passport)
Color copy of passport photo page
Date of Birth
Any medical conditions, injuries or physical limitations which you want us to know about and/or which may affect your ablity to participate fully in some aspects of the trip.
5. Requests for Roommate Matching
If you are traveling solo but do not want to pay the higher price for “single occupancy,” then you should notify us at the time of booking. We will do our best to match solo travelers with a roommate of the same gender in order to accommodate the request for the lower “double occupancy” rate.
6. What’s Included in the Price of Your Trip
The price of your trip includes:
All accommodations as listed on our website under “What’s Included”
All meals as listed on our website under “What’s Included”
Ground transfers to the retreat location as described on our website under “What’s Included”
Yoga instruction as described on our website under “What’s Included”; and
Those additional items listed on our website under “What’s Included”
What’s Excluded from the Price of Your Trip
The price of your trip does not include:
Flights/Airfare to the starting point of your trip
Excess baggage charges
Fees for travel documents (passports, visas, etc.)
Any other items listed on our website under “What’s Not Included”
7. Optional Activities
Optional activities (other than excursions which are listed on our websited as “Included”) are not included in the trip price, and do not form part of the trip or this Agreement. You acknowledge and agree that any assistance provided by any trip leader, yoga instructor or local representative in arranging optional activities does not render us liable for them.
The itinerary listed for each trip represents a general plan for that trip (including the day-by-day schedule of activities). However, you acknowledge and accept that circumstances may arise which result in changes to the listed itinerary. These changes may include, without limitation, delays and/or partial or complete changes in the following: the itinerary, trip leaders/yoga instructors, frequency of yoga sessions, modes of transportation, etc. You understand and agree that: (i) Azul Yoga Retreats and/or its designees may make last-minute or on-site decisions to address changed circumstances, (ii) Azul Yoga Retreats does not guarantee conformity with any itineraries that have been published or furnished to you or any other clients, and (iii) Azul Yoga Retreats reserves the right to change the itinerary with or without notice to you. Furthermore, all yoga instruction/classes will be provided in the manner determined by each individual yoga instructor, in his/her discretion, and will follow that instructor’s individual style. Prior to booking, all travelers should familiarize themselves with their yoga instructor’s style and background as listed in the “Teacher” section for your selected trip as listed on our website.
9. Photos and Marketing
With respect to still photos and/or video footage from the trip which include(s) your image and/or name, you irrevocably grant us the right to use those photos and/or footage for marketing and promotional purposes (including, without limitation, on our website, in advertisements, marketing materials and/or on our social media platforms), on a royalty-free basis, throughout the world and in perpetuity.
With respect to any still photos and/or video footage from the trip which were shot by you and posted on Facebook, Instagram, Twitter or any other social media platform, you irrevocably grant us the right to re-post those photos and/or footage on Facebook, Instagram, Twitter or any other such social media platform, on a royalty-free basis, throughout the world and in perpetuity. We will use good faith efforts to credit you as the source of any such photos or footage that we re-post; but our failure to do so will not be a breach of these Traveler Terms & Conditions or invalidate the foregoing grant of rights. If you notify us of our failure to credit you, we will remedy that failure as promptly as practicable, in a reasonable manner (which may include the addition of credit, or the take-down of the applicable photo or footage), following receipt of your notice.
10. Immunizations and Travel Advisories/Warnings
Each client assumes full responsibility for verifying any requirements relating to and/or obtaining any immunizations which may be necessary or desirable for travel in Costa Rica. Each client also assumes full responsibility for researching the safety and security conditions, and being aware of any applicable travel advisories and/or warnings.
11. Health Certification
By booking a trip with Azul Yoga Retreats, you confirm that you are mobile and in good general health, and capable of performing the activities contemplated for the trip you have booked. You also confirm that you are capable of caring for yourself during the trip, and that you will not impede the progress of the trip or the enjoyment of other travelers. You also confirm that you have not been recently treated for, nor are you aware of, any medical condition, infirmity or disability (whether physical or mental) that would create an unreasonable risk to yourself or others in connection with the trip.
12. Third Party Operators and Yoga Instructors are Independent Contractors
Azul Yoga Retreats does not own, operate or control any person or entity that provides any goods or services for your trip (“Third Party Operators”), including any lodging facilities, airline, ground or water transportation, yoga studio, yoga instructor(s), tour operator, food service provider, etc. Rather, we contract with Third Party Operators to provide all goods and services for your trip; and you understand that all Third Party Operators are independent contractor(s), and not affiliates or employees of Azul Yoga Retreats . In selecting Third Party Operators, we do our best to seek out reliable suppliers and contractors to provide the necessary travel-related goods and and services. Accordingly, in the absence of gross negligence by Azul Yoga Retreats, you understand and agree that Azul Yoga Retreats shall not have any responsibility or liability for any acts or omissions of any Third Party Operators in connection with your trip. Without limiting the foregoing, we will not be liable for any direct, indirect, consequential or incidental damage, liability, injury, loss cost or expense you may incur (including any claim relating to personal injury, illness, death, property damage or loss, delay or other inconvenience) arising out of or by reason of the acts or omissions of any Third Party Operator.
13. Assumption of Risk
Azul Yoga Retreats is dedicated to providing a safe environment for all clients who participate on our trips. However, you must take responsibility for your own behavior and safety. Furthermore, you understand and assume the risks and hazards inherent in travel. These risks and hazards may include, without limitation, delays, injury, illness, death or other unanticipated events, and may be caused by force majeure events, the negligence of Azul Yoga Retreats or other persons (including third party operators), the intentional and/or criminal conduct of others or other circumstances.
14. Limitation of Liability and Release
You acknowledge and agree that Azul Yoga Retreats and its parent, affiliates, subsidiaries, officers, directors, shareholders, members, employees, successors and assigns (collectively, the “TY Parties”) shall not be liable for any direct, indirect, consequential or incidental damage, liability, injury, loss, cost or expense you may incur (including any claim relating to personal injury, illness, death, property damage or loss, delay or other inconvenience) arising out of or by reason of (i) the acts or omissions of any Third Party Operator or (ii) the negligence of any of the TY Parties or (iii) any acts or omissions of any other parties or (iv) force majeure events.
You release the TY Parties from any and all claims, liabilities, losses, expenses, damages, demands, actions, causes of action, lawsuits or sums of money of any kind arising out of, by reason of, resulting from and/or related to any trip you may book and/or participate in; and you understand and acknowledge that you are fully responsible for and expressly assume any and all risks, whether known or unknown, in connection therewith.
Any personal information that we collect about you may be used for any purpose associated with the operation of a trip or to send you marketing material in relation to our events and special offers. The information may be disclosed to our agents, service providers or other suppliers to enable us to operate the trip.
16. Updating of Terms & Conditions
Azul Yoga Retreats reserves the right to update and/or alter these Terms & Conditions at any time. Current information can always be found on azulyogaretreats.com and any updates and/or changes will supercede any previous versions.
By booking a trip with Azul Yoga Retreats, you acknowledge that you have read and understand the Terms & Conditions outlined above, and agree to be bound by those Terms & Conditions.